Recorder Jon C. Miller is alerting folks to be aware of a solicitation
letter being mailed to county residents by an Indianapolis company named
Local Records Office.
Office sends government-like mailers to Indiana consumers offering copies of
deeds and ‘property profiles’ for a fee of $89,” Miller said. “These mailers
include a homeowner’s property address, owner’s name, comparable values and
a parcel identification number--all of which is publicly available
information. They also state that you should respond to this letter by a
deeds--which are usually one to two pages--are public records and county
recorders can provide copies for a nominal cost.
“The services that
these companies offer are very inflated, since the same copy may be obtained
for $1 at your County Recorder’s office,” Miller said.
Homeowners are not
required to have copies even when they go to sell a property.
practices unfortunately have become contagious in the deed solicitation
business,” Miller said. Indiana law discourages the resale of the recorded
documents by commercial entities.
“Many citizens that
receive this letter believe it to be a notice from a governmental agency
requiring them to pay fees for required documents,” Miller noted. “It is
extremely important for consumers, particularly new homebuyers, to contact
their county recorder’s office if they have any questions about copies of
documents or fees related to homeownership.”
Recorder’s office can be contacted at (219) 465-3465 or in person at the
County Administration Building, 155 Indiana Ave. in Valparaiso, Suite 210.
Miller added that
if you have any doubts about a mailing offering to provide a government
service, contact the entity directly to confirm the solicitation’s
If you have
received a notice or paid for this service, you can file a complaint with
the Attorney General’s office by visiting