Public Library Board met for its final meeting of the year on Thursday where
it talked about updating its meeting room, emergency and library vehicle
According to the
proposed policy, group renting meeting rooms outside of normal business
hours will need to pay a library clerk at their hourly pay rate so that they
may unlock the building and lock it afterwards, as well as making sure
kitchen equipment is turned off.
representative of the group who is meeting is given a key to lock up after
the meeting if it runs past normal business hours. If the policy meets the
board approval at the board’s January meeting, keys will no longer be let
out to group representatives.
Groups are also
encouraged to contact in advance the Library’s IT Department for access to
any audio/visual equipment and setup.
WPL Director Leea
Yelich said those renting the room also must respect equipment at the
library being stored by others. The library does end up storing a lot of
equipment, she said.
In revisions to the
emergency policy, library staff and volunteers will receive training
periodically for CPR, AED and other safety education starting in 2017.
Also, the Library’s
administrative assistant will decide whether library facilities should be
closed due to weather, health or unsafe conditions the WPL Director is
absent or unavailable. If both of them are unavailable, the Thomas Branch
Librarian will be in charge of making the decision.
The Library Vehicle
Policy is proposed to include rules for Library employees driving their
personal vehicles for Library business, such as the Homebound program
When using a
personal vehicle for library business, the employee driving the vehicle will
be responsible for maintaining their vehicle in safe working condition. They
would too be responsible for paying any maintenance costs or repairs and
have adequate insurance. If any damage occurs, the WPL Director must be
their personal vehicles will be required to keep track of their mileage
while on business.
In other business,
Yelich told the Board she has updated the WPL 2017 Plan of Service to
include references to the Baugher Center, replacing the Library Service
Goals for 2017
include expanding audiovisual circulation, circulation service, children’s
programming, and adult programming, all by five percent. The Library also
plans to create a full-time manager’s position of the Library’s Graphic and
Publicity Department next year.
for next year include assessing and determining the proper course of action
for remediation of Hageman Library’s parking lot, a reseal and restripe of
all library facility parking lots, updating landscaping to match new
exterior signage, replacing the sidewalk in front of Thomas Library,
creating a new website, building a larger shed at Hageman, consider
replacing rear doors at Thomas and Hageman libraries and replacing street
lights at the Baugher Center to match other lights on the street.
In 2017, the
Library plans to have an operating fund balance of $245,897 at the end of
the year, according to the Plan of Service.
Yelich said Library
staff will also be trained on internal control standards to meet
requirements recently instated by the State Board of Accounts. The standards
are for local government bodies throughout the state and training is
required for any employee who handles public money in some fashion.
The intention is to
promote more government accountability and transparency, the SBA’s website
In actions by the
board, unanimous favor was given to accept a legal services agreement with
Chesterton attorney Terry Hiestand for another year. Hiestand will earn
$15,000 in 2017, the same for the current year which saw an increase of
about $3,000 from 2015.
The board decided
it would also recommend reappointment of members Kathryn Cochran and Michael
Livovich, whose terms are to expire in 2017. Cochran is a Duneland School
Board appointment and Livovich is a Porter County Council appointment.
The board talked
briefly about putting together a community survey early next year.
“It will tell what
your current and future needs will be,” Hiestand told the board.
Board member Rondi
Wightman said there may be university students who can help conduct the
survey for class credit.
In her Director’s
report, Yelich said the new exterior signage is delayed due to an issue with
the masonry. The board agreed to encumber funds until the work is finished.
Yelich said she
reached out to excavators and a civil engineer about the holes in Hageman
parking lot. R.V. Sutton determined that a piece of asphalt will need to be
removed to see what is below and the hole will be filled in for the winter
until warmer weather when more repairs can be done.
A problem with the
compressor switches for the boiler at Thomas Library has been corrected as
parts were replaced by Johnson Control. The switches had been causing some
of the building to get “uncomfortably warm.” Also, the elevator at Thomas
has been fixed after being out of service for over a week.
The month of
November saw a total of 30 percent more in active resident borrowers than in
November 2015 for the whole WPL system and 34 percent more active