The topic of
conversation was technology at the Westchester Public Library’s Board of
Trustees meeting Thursday night.
Lisa Stamm reported that she has retained the services of Chester Inc. for
technology consulting and mapping the library’s information technology
Creating a map of
that infrastructure is termed an internal controls technology audit.
Stamm’s report, “Its purpose is to create a blueprint of WPL’s internal
technologies, including but not limited to assessing backup and recovery
procedures, highlighting areas in which efficiency might be improved,
identifying access points, evaluating security processes, and determining
potential risks.” Stamm said that she spoke with several Indiana library
directors who worked with Chester and recommended its services.
business, the Board authorized Stamm to join the Northern Indiana Computer
Consortium of Libraries (NICCL). The group meets four times a year to share
ideas and information on best practices. Membership in the group also
includes discounts on certain software, hardware, and support
services--including services from Chester. Annual membership is $50.
Stamm said that
both the audit and the NICCL membership will help ensure that the WPL stays
up-to-date on technology and continues doing the best it can to avoid
possible interruptions in operation as well as security breaches.
In her Librarian’s
Report, Stamm told the Board that other changes to business operations and
some repairs are coming up soon at the library. Hand dryers, a total of
eight, and old tile will be replaced in both staff and patron restrooms.
Ellis Electric Inc. will remove the old dryers and install new Excel hand
dryers for $7,260. The tile will be done by Dennis & Sons builders for
$5,500. This work will be completed within the next two months.
Also, the WPL will
be ready to accept payments for fines and fees of at least one dollar with
credit or debit cards starting this week. Managers will receive training on
using the Polaris card machines on May 16, and the machines will be
installed by the end of the week.
Stamm reported as
well that the April Friends of the Library book sale netted $4,847.21. The
Friends held a breakfast on May 5 at which they presented a check for $7,000
to Stamm to support programming efforts.
The library will be
closed for the annual staff luncheon from 12 to 2 p.m. July 18. Stamm
suggested that the WPL consider closing the library for a full day in future
years to host a staff appreciation and training day. She said the practice,
which is common at other libraries, would absorb the luncheon and provide
more time to conduct training and team building exercises and recognize
individual staff contributions. The Board was receptive to the idea but took
no action at this time. Stamm said she would like to have the first staff
appreciation and training day next fall if the Board approves.
In other business,
Stamm has evaluated and made some changes to the WPL Patron Conduct Policy.
She first opted to change the title of the policy to “Unacceptable Behavior
Policy.” Some of her changes were adding guidance for how library staff
should handle issues where a patron’s personal hygiene is disturbing other
patrons or staff at the library and removing outdated rules. Patrons can now
keep their cell phones turned on in the library as long as they are not
breaking one of the other rules in using it.
The Board approved
a resolution to renew the nonresident card fee, which is $175. The
nonresident card fee applies only to patrons who do not benefit from
agreements with other local library systems, according to Board Attorney
Terry Hiestand. Hiestand said the fee is really only intended for
out-of-state patrons wishing to have a WPL card.