INVITATION FOR BIDS FOR BEVERLY SHORES TREE AND DEBRIS REMOVAL

Sealed bids will be received by the TOWN OF BEVERLY SHORES, Porter County, Indiana at the office of the Clerk-Treasurer at the Town Administration Building, 500 Broadway, P.O. Box 38, Beverly Shores, IN 46301-0038 until 1:00 p.m. (local time) on July 18, 2011 for the following service by independent contractors.

TREE REMOVAL

Removal to be performed on an as needed basis to be determined by the Town Marshal, or designee normally within twenty-four (24) hours of the call of the Marshal or his designee. Successful bidder must be able to be contacted at all hours of the day, seven days a week, pager or cell phone preferred. Further, provide a separate rate for emergency cutting within four (4) hours of the call of the Marshal or his designee. In either case this response may allow debris to be stored on road right-of-way (8’ off road) for later pick up or chipping. Chipping and removal from the road right- of-way will require separate pre-authorization from the Town Marshal, or designee.

A. Twenty-four (24) hour response: Hourly rate per operator for 6 a.m. to 6 p.m.

(one or two people only)

Four (4) hour response: Hourly rate per operator for 6 p.m. to 6 a.m.

(one or two people only)

B. Cost per hour for Chipper and Chipper Truck as scheduled in advance with at least one week notice and during weekday time hours.

C. Cost per hour for bucket truck as scheduled in advance with at least one week notice and during weekday time hours.

DEBRIS REMOVAL

All contractors will help with clearing the streets of debris in the event of a disaster in the Town; reimbursement will be according to FEMA guidelines. Work will be done at the direction of the Town Marshal.

All services shall be performed by the employees of the successful contractors using materials and equipment supplied by the successful contractors. Prospective bidders should contact the Town Marshal to make an appointment to view the area and to ask any questions about the services required prior to submitting their bids.

SPECIFICATIONS are on file and may be obtained at the Clerk-Treasurer’s Office. All bids must be submitted in compliance with Indiana law and include a financial statement, a statement of experience, the bidders proposed plan or plans for performing the contract, and the equipment that the bidder has available for the performance of the contract, and on the forms prescribed by the State Board of Accounts (Indiana Bid Form #96).

No bidder may withdraw a bid within a period of 60 days following the date set for receiving bids. The Town Council reserves the right to retain any and all bids for a period of not more than 60 days and said bids shall remain in full force and affect during said time. The Council further reserves the right to waive defects in bids; to waive formalities and to award the Contracts to any Bidder, all to the advantage of the Town, or to reject all bids.

BID SECURITY shall be submitted with bid proposal and be in the form of a bid bond, cashier’s check or certified check payable to the Town of Beverly Shores in an amount equal to at least ten percent (10%) of the bid amount.

A CERTIFICATE OF INSURANCE shall be required of the successful contractor and must contain the minimum acceptable insurance limits of $250,000 property damage, $300,000 per person for personal injury with a combined single limit of $1,000,000 per occurrence.

Town Council

Town of Beverly Shores, Indiana

(July 8, 15, 2011)