INVITATION FOR BIDS FOR BEVERLY SHORES POTHOLE PATCHING & PAVING, GRADING, STRIPING, SWEEPING, MOWING, AND TREE AND DEBRIS REMOVAL

Sealed bids will be received by the TOWN OF BEVERLY SHORES, Porter County, Indiana at the office of the Clerk-Treasurer at the Town Administration Building, 500 Broadway, P.O. Box 38, Beverly Shores, IN 46301-0038 until 1:00 p.m. (local time) on May 16, 2011 for the following services by independent contractors.

I. POTHOLE PATCHING AND PAVING: Repairing streets within the Town of Beverly Shores including:

A. Pothole patching using hot mix as necessary and directed by the Town Marshal or his designee. Bid per ton of patching material applied. Work must be completed prior to July 16, 2011.

B. Repaving streets in their paved width:

1. Overlay surface course asphalt at a depth of 1 1/2 “compressed. Bidder shall provide a linear per foot price based on two road widths; one @ 12’and one @ 16’. Bidder also to provide price converted to $ per ton.

2. Cost per gallon, in place, tack coat over existing pavement when determined to be appropriate by the Town Marshal after consultation with representatives of the successful bidder.

3. Cost per ton, in place, of binder course asphalt applied at a depth of 2” compressed and again based on linear feet of two road width’s; one @ 12’ and one @ 16’. 4. Repaving to include cost to grade back existing shoulders prior to paving.

5. Repaving to include cost to clean existing base prior to paving.

6. Cost per ton of two foot wide berms of limestone aggregate in place on either side of resurfaced streets.

7. Month work will be performed

8. Cost to pave Merrivale

9. Cost to pave DeWitt

C. Grading gravel roadways as necessary and directed by the Town Marshal or his designee. Grading must be completed within 30 days of being ordered. Bid per operator and machine hour.

D. Spreading and compacting additional gravel #53 Indiana limestone or equivalent on unpaved roadways as necessary or along shoulders of roads and directed by the Town Marshal or his designee. Bid per ton of material delivered and spread, specifying the material proposed.Completed within 30 days of being ordered.

II. STREET AND SIDEWALK SWEEPING

A. Cost per hour for sweeping. Tractor with front sweeper and operator, as determined necessary by the Town Marshal or his designee.

B. Cost per hour for hauling away debris – dump truck and operator as determined necessary by the Town Marshal or his designee.

III. GRASS CUTTING AND BRUSH TRIMMING

A. Bush hog cutting along Beverly Dr. from Durham to Montana, and then interior streets across wetlands at Pearson, Constance, St. Clair, McAllister and Wells and on Idler from McAllister to Constance. Bushhog cutting along Lake Shore County Road between Highway 12 and Beverly Drive. Price per cut, estimate three to four cuts per season. Separate price to cut from Montana Ave east to Highway 12 on Beverly Dr. and from Durham west to State Park Road (assuming cutting at same time as other streets).

IV. TREE REMOVAL

A. Removal to be performed on an as needed basis to be determined by the Town Marshal, or designee within two (2) hours of the call of the Marshal or his designee. Successful bidder must be able to be contacted at all hours of the day, seven days a week, pager or cell phone preferred. This emergency cutting will allow debris to be stored on road right-of-way (8’ off road) for later pick up or chipping.

Hourly rate per operator for 6 a.m. to 6 p.m. (one or two people only)

Hourly rate per operator for 6 p.m. to 6 a.m. (one or two people only)

B. Cost per hour for Chipper and Chipper Truck as scheduled in advance with at least one week notice and on a weekday.

C. Cost per hour for bucket truck as scheduled in advance with at least one week notice and on a weekday.

V. SNOW REMOVAL AND STREET CLEARING

A. Service to be performed on an as needed basis over approximately 20 miles of town streets and roads to be determined by the Town Marshal or his designee within one (1) hour of the call of the Marshal or his designee. Successful bidder must be able to be contacted at all hours of the day, seven days a week, pager or cell phone preferred.

B. The written quotations should list the bidder’s experience; describe the equipment to be used along with the hourly rate for each hour that said services are employed on an operator and machine hourly rate.

C. The bidder must be able to provide storage for salt, sand, cinders and/or low temp abrasive or equivalent. Also provide a separate and environmentally friendly alternative to sodium chloride for melting of ice on roadway. Any and all materials cannot be stored on town property.

D. Operator must check in with the Town Marshal or his designee on arrival and on completion of work.

VI. DEBRIS REMOVAL: All contractors will help with clearing the streets of debris in the event of a disaster in the Town, reimbursement will be according to FEMA guidelines. Work will be done at the direction of the Town Marshal.

All services shall be performed by the employees of the successful contractors using materials and equipment supplied by the successful contractors. Prospective bidders should contact the Town Marshal to make an appointment to view the area and to ask any questions about the services required prior to submitting their bids.

SPECIFICATIONS are on file and may be obtained at the Clerk-Treasurer’s Office. All bids must be submitted in compliance with Indiana law and include a financial statement, a statement of experience, the bidders proposed plan or plans for performing the contract, and the equipment that the bidder has available for the performance of the contract, and on the forms prescribed by the State Board of Accounts (Indiana Bid Form #96).

No bidder may withdraw a bid within a period of 60 days following the date set for receiving bids. The Town Council reserves the right to retain any and all bids for a period of not more than 60 days and said bids shall remain in full force and affect during said time. The Council further reserves the right to waive defects in bids; to waive formalities and to award the Contracts to any Bidder, all to the advantage of the Town, or to reject all bids.

BID SECURITY shall be submitted with bid proposal and be in the form of a bid bond, cashier’s check or certified check payable to the Town of Beverly Shores in an amount equal to at least ten percent (10%) of the bid amount.

A CERTIFICATE OF INSURANCE shall be required of the successful contractor and must contain the minimum acceptable insurance limits of $250,000 property damage, $300,000 per person for personal injury with a combined single limit of $1,000,000 per occurrence.

Town Council

Town of Beverly Shores, Indiana

(May 6, 2011)