BIDS FOR BEVERLY SHORES POTHOLE PATCHING & PAVING, GRADING, STRIPING,
SWEEPING, MOWING, AND TREE AND DEBRIS REMOVAL
Sealed bids will
be received by the TOWN OF BEVERLY SHORES, Porter County, Indiana at the
office of the Clerk-Treasurer at the Town Administration Building, 500
Broadway, P.O. Box 38, Beverly Shores, IN 46301-0038 until 1:00 p.m. (local
time) on May 16, 2011 for the following services by independent contractors.
PATCHING AND PAVING: Repairing streets within the Town of Beverly Shores
patching using hot mix as necessary and directed by the Town Marshal or his
designee. Bid per ton of patching material applied. Work must be completed
prior to July 16, 2011.
streets in their paved width:
surface course asphalt at a depth of 1 1/2 “compressed. Bidder shall provide
a linear per foot price based on two road widths; one @ 12’and one @ 16’.
Bidder also to provide price converted to $ per ton.
2. Cost per
gallon, in place, tack coat over existing pavement when determined to be
appropriate by the Town Marshal after consultation with representatives of
the successful bidder.
3. Cost per ton,
in place, of binder course asphalt applied at a depth of 2” compressed and
again based on linear feet of two road width’s; one @ 12’ and one @ 16’. 4.
Repaving to include cost to grade back existing shoulders prior to paving.
5. Repaving to
include cost to clean existing base prior to paving.
6. Cost per ton
of two foot wide berms of limestone aggregate in place on either side of
7. Month work
will be performed
8. Cost to pave
9. Cost to pave
C. Grading gravel
roadways as necessary and directed by the Town Marshal or his designee.
Grading must be completed within 30 days of being ordered. Bid per operator
and machine hour.
D. Spreading and
compacting additional gravel #53 Indiana limestone or equivalent on unpaved
roadways as necessary or along shoulders of roads and directed by the Town
Marshal or his designee. Bid per ton of material delivered and spread,
specifying the material proposed.Completed within 30 days of being ordered.
II. STREET AND
A. Cost per hour
for sweeping. Tractor with front sweeper and operator, as determined
necessary by the Town Marshal or his designee.
B. Cost per hour
for hauling away debris – dump truck and operator as determined necessary by
the Town Marshal or his designee.
CUTTING AND BRUSH TRIMMING
A. Bush hog
cutting along Beverly Dr. from Durham to Montana, and then interior streets
across wetlands at Pearson, Constance, St. Clair, McAllister and Wells and
on Idler from McAllister to Constance. Bushhog cutting along Lake Shore
County Road between Highway 12 and Beverly Drive. Price per cut, estimate
three to four cuts per season. Separate price to cut from Montana Ave east
to Highway 12 on Beverly Dr. and from Durham west to State Park Road
(assuming cutting at same time as other streets).
IV. TREE REMOVAL
A. Removal to be
performed on an as needed basis to be determined by the Town Marshal, or
designee within two (2) hours of the call of the Marshal or his designee.
Successful bidder must be able to be contacted at all hours of the day,
seven days a week, pager or cell phone preferred. This emergency cutting
will allow debris to be stored on road right-of-way (8’ off road) for later
pick up or chipping.
Hourly rate per
operator for 6 a.m. to 6 p.m. (one or two people only)
Hourly rate per
operator for 6 p.m. to 6 a.m. (one or two people only)
B. Cost per hour
for Chipper and Chipper Truck as scheduled in advance with at least one week
notice and on a weekday.
C. Cost per hour
for bucket truck as scheduled in advance with at least one week notice and
on a weekday.
V. SNOW REMOVAL
AND STREET CLEARING
A. Service to be
performed on an as needed basis over approximately 20 miles of town streets
and roads to be determined by the Town Marshal or his designee within one
(1) hour of the call of the Marshal or his designee. Successful bidder must
be able to be contacted at all hours of the day, seven days a week, pager or
cell phone preferred.
B. The written
quotations should list the bidder’s experience; describe the equipment to be
used along with the hourly rate for each hour that said services are
employed on an operator and machine hourly rate.
C. The bidder
must be able to provide storage for salt, sand, cinders and/or low temp
abrasive or equivalent. Also provide a separate and environmentally friendly
alternative to sodium chloride for melting of ice on roadway. Any and all
materials cannot be stored on town property.
D. Operator must
check in with the Town Marshal or his designee on arrival and on completion
REMOVAL: All contractors will help with clearing the streets of debris in
the event of a disaster in the Town, reimbursement will be according to FEMA
guidelines. Work will be done at the direction of the Town Marshal.
shall be performed by the employees of the successful contractors using
materials and equipment supplied by the successful contractors. Prospective
bidders should contact the Town Marshal to make an appointment to view the
area and to ask any questions about the services required prior to
submitting their bids.
are on file and may be obtained at the Clerk-Treasurer’s Office. All bids
must be submitted in compliance with Indiana law and include a financial
statement, a statement of experience, the bidders proposed plan or plans for
performing the contract, and the equipment that the bidder has available for
the performance of the contract, and on the forms prescribed by the State
Board of Accounts (Indiana Bid Form #96).
No bidder may
withdraw a bid within a period of 60 days following the date set for
receiving bids. The Town Council reserves the right to retain any and all
bids for a period of not more than 60 days and said bids shall remain in
full force and affect during said time. The Council further reserves the
right to waive defects in bids; to waive formalities and to award the
Contracts to any Bidder, all to the advantage of the Town, or to reject all
shall be submitted with bid proposal and be in the form of a bid bond,
cashier’s check or certified check payable to the Town of Beverly Shores in
an amount equal to at least ten percent (10%) of the bid amount.
A CERTIFICATE OF
INSURANCE shall be required of the successful contractor and must contain
the minimum acceptable insurance limits of $250,000 property damage,
$300,000 per person for personal injury with a combined single limit of
$1,000,000 per occurrence.
Town of Beverly
(May 6, 2011)